Constitution
EVENLEY CRICKET CLUB CONSTITUTION.
A: TITLE
The name shall be Evenley Cricket Club (hereinafter called “The Club” and E.C.C)
B: ADMINISTRATION
E.C.C is an unincorporated association, which shall be administered and managed in accordance with the constitution by members of the committee.
C: OFFICERS AND MANAGEMENT COMMITTEE
The Club shall be governed by a management committee (hereinafter called the “Main Committee”) consisting of the Officers of the Club duly elected (proposed and seconded) at the Annual General Meeting. The main committee is elected to implement and interpret the rules of the club and to manage the affairs of the club, making decisions on behalf of its members. It may submit proposals to any meeting of the club, which will be decided, based on a majority vote. The committee shall have the power to create and enforce club rules, organise events and manage club finances. The overturn of club rules can only take place with the majority vote of the main committee and attending members at the Annual General Meeting or an extraordinary meeting. Decisions made by the main committee in the management of the club rules shall be final and binding on all members of the club in whatever capacity they are involved. No committee member shall acquire any interest in assets belonging to E.C.C or receive remuneration or have any interest in any contract entered into by the committee. The main committee may co-opt members to fill vacancies on the main committee which arise during the year, or make amendments to rules, subject to ratification at the AGM.
The officers of the club shall be the President, Chairperson, Vice Chairperson, General Secretary, Treasurer, Social Events Officer, Players Officer, Safeguarding & Junior Section Officer, Groundsman Officer. The whole committee shall be elected at the Annual General Meeting to be held in February each year.
All officers shall hold their position of office until the next Annual General Meeting, when they shall retire but make themselves available for re-election if they so wish. Voting will be by proposal, with a show of hands, requiring a majority decision to carry. In the event of a multiple nomination for any post, voting will not take place in the presence of the nominees. The main committee will comprise a minimum of five persons and a maximum of nine. Four will form a quorum. Any sub-committee will comprise a minimum of three persons and a maximum of six. Any committee member who fails to attend three meetings in a row without appropriate apologies will be liable to automatic expulsion from the committee.
D: MEETINGS and ANNUAL GENERAL MEETING
The main committee will meet at least once every four/six week’s at appropriate venues and times to be agreed. The AGM of the club shall take place on a Sunday morning in February every year at a venue date and time to be decided by the main committee. The AGM will approve the minutes of the previous AGM, receive the annual report and financial statement, elect committee members and discuss any other relevant business (at the discretion of the committee).
Notice of every AGM will be circulated to members at least 21 days before the date of the meeting. Any member shall be entitled to attend and speak at the AGM or any extraordinary meeting which they have been expressly invited to and may take part in all voting decisions. No member shall be entitled to more than one vote. In the event of a tied vote the chairman or his nominated deputy shall have the casting vote.
The Chairman or General Secretary, on receipt of a written request may convene an Extraordinary General Meeting at the discretion of the main committee, or on receipt of a request by not less than five members of the club. Notice and proceedings at an Extraordinary General Meeting shall be the same as those at Annual General Meetings.
E: MEMBERSHIP
Membership of the club shall be open to bona-fide playing and non-playing members interested in supporting the club subject to the approved by the main committee. Playing members shall sign a contract, acknowledging the constitution and rules of the club, prior to the commencement of each season and payment of the appropriate fee, determined by the main committee at the AGM. Non-playing members will be known as Vice Presidents, Ball Sponsors and/or Advertisers and shall pay an appropriate fee. At the discretion of the main committee, honorary life membership shall be granted in recognition of services to the club. Acting in the best interest of the club, the main committee reserves the right to refuse or withdraw the membership of any playing or non-playing member without reason or notice.
CLASSES OF MEMBERSHIP
- Playing Members
- Non-Playing Members (Vice Presidents and/or Ball Sponsors)
- Junior Members
- Honorary Life Members
F: RECEIPTS AND EXPENDITURE
The funds of E.C.C, including all donations, contributions and bequests, shall be paid into an account operated in the name of the club at a bank agreed by the committee. All payments shall be approved by at least two committee members prior to payment.
G: SUBSCRIPTIONS AND FEES
The club's annual subscription fees shall be fixed at the AGM and shall be paid by members to the Treasurer by the due date and no later than the commencement of each season then following. Payment shall not be accepted in lieu of goods or services to the club or its officers. The treasurer shall deposit subscriptions in an approved bank account and be responsible for keeping records of the club’s financial transactions. In the event of any member failing to pay his/her subscription by the due date, an additional levy of £10 shall be paid to the club. All payments made by the club shall bear the signature of any one of the authorised officers of the club. Senior Citizens (age 65 and above) shall be exempt from Annual Subscriptions.
Revenue for the club shall be collected and paid into the clubs’ bank as soon as reasonably possible. Members responsible for the collection of payments will not pass monies through their own private bank accounts prior to passing them to the club. Match fees will be set at the AGM and are to be paid by no later than the end each match.
H: PRESENTATION OF AWARDS
The club shall hold an annual event at which presentations will be made. The function to be held in September/October after the playing season; the venue and general format to be decided by the committee. The club shall provide trophies and medals to the appropriate winners of each category. The captains or their nominated deputy will be expected to make the presentations. Recipients of trophies shall hold possession until September 1st of the following year and return them in good order to the General Secretary.
I: DISSOLUTION
In the event of dissolution, any assets remaining after the settlement of all debts and liabilities must be distributed to other local charities or not-for-profit sports clubs as decided by a majority vote of the members.
J: FINACIAL POLICY
The treasurer will always maintain a positive cash position, considering future dated funding approval and financial commitments. The treasurer will satisfy payment to individuals with 14 days of approval and where receipts and required information have been correctly received.
K: FINANCE AND PRESENTATION OF ACCOUNTS
Accounts shall be kept by the treasurer and reported upon at each committee meeting. The club shall maintain a bank account in the name of the club. The signatories of the account shall be the treasurer and one other committee member. The Treasurer shall keep the accounts of the club and such accounts shall close on the 31st of December in each year. The full accounts shall be prepared and presented at the A.G.M each year.
L: DISCIPLINE AND CONDUCT
All members are expected to uphold the principles of fair play, sportsmanship, and respect. The committee has the authority to take disciplinary action including suspension or expulsion, against any member who violates the club rules or behaves in a manner detrimental to the club. All rules included in the “Rules of Evenley Cricket Club” shall apply.
M: AMENDMENT TO THE CONSTUTUTION
Amendments to the constitution may only be made at the AGM. A two-thirds majority of members present, and voting shall be required to approve any amendment.
N: ADOPTION
This constitution was adopted by the members of Evenley Cricket Club at the Annual General Meeting on 2nd February 2025.